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Department of Liquor Licenses and Control
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R19-1-503

R19-1-503. Records Regarding Cooperative Purchases

  1. A retail agent registered under A.R.S. § 4-222 and R19-1-203 shall maintain a copy of every cooperative-purchase agreement between the registered retail agent and another licensee for two years after termination of the cooperative-purchase agreement.

  2. A retail agent registered under A.R.S. § 4-222 and R19-1-203 shall maintain in accordance with R19-1-501:
    1. A copy of a cooperative purchase order placed with a wholesaler;
    2. A copy of a cooperative-purchase invoice provided by a wholesaler; and
    3. A record of the following regarding each cooperative member:
      1. The kind and quantity of spirituous liquor ordered and delivered;
      2. Monies received from the cooperative member; and
      3. The date on and location at which spirituous liquor is delivered to the cooperative member.


  3. A wholesaler that fills a cooperative-purchase order submitted by a retail agent registered under A.R.S. § 4-222 and R19-1-203 shall prepare and provide to the registered retail agent a master invoice of the cooperative purchase that shows the spirituous liquor purchased by each cooperative member and the amount of the discount provided for the cooperative purchase.

  4. This Section is authorized by A.R.S. § 4-222.